In quantity surveying, tender and contract documentation plays a crucial role in the procurement process and the successful execution of construction projects.

 

Here's an overview of our service key aspects involved:

 

1. Tender Documentation:

 

• Bill of Quantities (BoQ): We will prepare detailed BoQs, which provide a comprehensive breakdown of all the materials, labor, equipment, and other resources required for the construction project. The BoQ serves as a basis for pricing and bidding by contractors and subcontractors.

 

• Tender Drawings: Our team will work with architects and engineers to prepare tender drawings that provide detailed information about the project's scope, specifications, and requirements. These drawings help bidders understand the project's design and facilitate accurate pricing.

 

• Tender Documents: We will compile all the necessary documentation, including the BoQ, tender drawings, specifications, conditions of contract, and other relevant information, into a tender package. This package is issued to prospective bidders to invite them to submit their bids for the construction work.

 

• Tender Evaluation Criteria: Our team will assist in defining the criteria used to evaluate tender submissions, such as price, technical capabilities, experience, and compliance with project requirements. We will ensure that the evaluation process is fair, transparent, and in accordance with procurement regulations and industry standards.

 

• Pre-Tender Meetings: Our team may organize pre-tender meetings with prospective bidders to clarify any queries, discuss project requirements, and provide additional information about the tender process. These meetings help ensure that bidders have a clear understanding of the project and can submit competitive bids.

  

2. Contract Documentation:

 

• Contract Agreement: Our team will responsible in drafting the contract agreement between the client and the successful bidder. The contract agreement outlines the rights, obligations, and responsibilities of each party, including scope of work, payment terms, completion schedule, and dispute resolution mechanisms.

 

• Contract Conditions: We will help define the conditions of contract, which establish the legal framework governing the relationship between the client and the contractor. This includes standard forms of contract such as JCT or NEC (New Engineering Contract), as well as any special conditions tailored to the specific project requirements.

 

• Contract Amendments: Our team may be involved in negotiating and drafting contract amendments or variations to accommodate changes in the project scope, specifications, or other contractual terms. We ensure that any amendments are documented properly and agreed upon by all parties involved.

 

• Payment Certificates: We will also administer the payment process by issuing payment certificates to the contractor based on the work completed and in accordance with the terms of the contract. We verify the accuracy of payment applications and certify payments to ensure that contractors are paid fairly for the work done.

 

• Contract Closeout: Our team will assist in the finalization of the contract upon completion of the construction project. This includes preparing final account documentation, resolving any outstanding issues or disputes, and ensuring that all contractual obligations have been fulfilled satisfactorily.

 

In conclusion, tender and contract documentation is essential for ensuring clarity, transparency, and accountability in the procurement and execution of construction projects. We will play a central role in preparing, evaluating, and administering tender and contract documents to facilitate a successful project outcome.